QuickBooks Setup

In the Admin Portal, instructions for setting up QuickBooks can be found under Company -> QuickBooks Integration

1. Linking to QuickBooks

   • In the Admin Portal, instructions for linking to QuickBooks can be found under Company -> QuickBooks Integration




2. Approvals

   • Transactions approved by an Administrator sync directly to QuickBooks for accurate job costing. See below for setup instructions.
   
   
   • Non-Inventory - Preferred Method
   For this type of item, job costing is moved to/from the appropriate customer by use of an adjustment register.
   
   
   Setup in QuickBooks
   1. In QuickBooks, go to Lists -> Chart of Accounts
   2. Select the Account drop down and choose New
   3. Select type of Bank
   4. Enter Account Name of Adjustment Register
   5. Choose Tax-Line Mapping of B/S-Assets: Cash
   6. Save & Close
   7. In the QuickBooks Web Connector, force a sync of the Tracknicity App
   
   
   Setup in Tracknicity
   1. In the Tracknicity Admin Dashboard, go to Company -> General Settings
   2. Under Non-Inventory Parts, select Create Check
   3. Select your Adjustment Register account
   4. Save




3. Time Tracking

   • All Timesheets in QuickBooks will be imported to Tracknicity. This allows your team to quickly run a Budget vs Actual hours report to stay up to date with projects.
   • This can be turned off in company settings if you do not use this feature of QuickBooks.
   • See the Time Tracking Help for information on setting up Budget Hours.




4. Purchase Orders

   • All Purchase Orders in QuickBooks will be imported to Tracknicity. This allows your team to track the status of an item from ordering all the way to delivery of the item to the customer. Your team can also set notifications on an item so they are alerted when it has been received to the warehouse.
   • Purchase Orders for items that are for a specific job get linked to that Customer's Job. This populates a Pick List of items to be checked out from a staging area. Once the items are checked out, you have historical data of who took the items and when.
   • This can be turned off in company settings if you do not use this feature of QuickBooks.